Try the event app on a phone
Runs in your browser, no sign-up. Switch between Agenda & map and the full Event app, and switch the brand.
The most expensive question at a conference is "where's Room 2?", asked forty times at the registration desk while the session it's about starts without the people asking. An event app answers it before anyone has to ask, and it costs less than the printed programme it replaces.
Nobody has ever thanked an organiser for making them download something, so the app opens from the joining email or the wallet pass, on any phone, with nothing to install.
Three ways to put the event on their phone
Agenda & map
Tells everyone what's on and where it is. Nobody has to sign in.
- Agenda by day, track and room, with the speakers
- Changes show on every phone the moment you make them
- A map of the venue from its CAD drawing, every room and facility on it
- Wi-Fi, travel and FAQs on one page
- Works in a basement with no signal
- Up to 1,500 delegates
Upgrade to the Event app before the day for the difference.
Plan thisEvent app
Knows who they are. The one most conferences need.
- Everything in Agenda & map
- My day, and a reminder before each session
- Scan the sign by the lifts, get the route, step-free if they need it
- Stands, booth pages and demo times in the agenda
- Meetings at bookable tables, matchmaking, contact swap
- Sponsor placements, each with its own numbers
- Q&A, polls, surveys and CPD certificates
Up to 300 delegates. £3,450 +VAT to 750, £4,950 +VAT to 1,500.
Plan thisBespoke app
The Event app as your client's own app, in the App Store and Google Play under their name.
- Their icon on the phone all year
- Notifications that arrive whether the app is open or not
- A live blue dot on the map, from £9,950 +VAT
- Each event at the normal Event app price
- Kept up to date from £2,950 +VAT a year
Listed under the client's own developer accounts. Six weeks' notice.
Plan thisAll prices +VAT. We build and load the app from your agenda spreadsheet and the venue's CAD drawing, so there's no software for your team to learn. Four weeks' notice for Agenda & map and the Event app. Added to a VSE package or a platform licence, the Event app is £1,450 +VAT, and it comes with Fully looked after.
What the delegate sees
Screens from the demo, with a made-up event and made-up people.
Knowing where people are
Most delegates don't need a blue dot. They need to know which door. A web page can't show a live position indoors (phones don't let a browser read the beacons that make it work, and GPS can't tell which floor you're on), so we do it the way that works on every phone, and add the blue dot where it earns its keep.
Scan to locate, at every event
Small QR codes on the signs by the lifts, stairs and hall doors. Scan one and the app knows where you are, then draws the route with the steps written out and a step-free option.
A blue dot, in a bespoke app
Beacons fitted at get-in, read by the client's own app, put a live position on the map to within two or three metres. Worth it in exhibition halls and multi-floor venues.
From £9,950 +VAT up to 20,000 m²The venue's own Wi-Fi
Some venues already locate phones on their Wi-Fi. Where they do, we use it, and we ask about it at the recce.
Sponsors pay for the app
Every placement is something you can sell, and every one is counted for the sponsor's report, so they have a reason to come back next year. We never take a cut of your sponsorship.
Coffee by…
The break in the agenda carries the sponsor's name and a link to their stand.
Wi-Fi by…
The first thing everyone looks for, on the info page, in the sponsor's name.
Leaderboard presented by…
Points for visiting stands send people round the hall, past the sponsor.
Demo on stand 4 at 11:30
Stand demos sit in the agenda and on the map, so delegates can star them and get the reminder.
Notifications, capped
Sponsored messages you approve, at most two a day each, so nobody turns notifications off.
Numbers they can forward
Impressions, taps, stand visits and leads per sponsor, in a report for their board.
Add-ons
On top of the Event app. Session surveys and CPD certificates, urgent alerts, session documents, delegate notes, session check-in and digital business cards are already included.
Leaderboard and challenges
Points for stand visits, sessions and surveys, a leaderboard someone can sponsor, prizes at the close.
£495 +VAT an eventPhoto wall
Delegates post photos to a moderated wall in the app and on the big screens.
£395 +VAT; moderator from £295 +VAT a half dayBig-screen displays
The leaderboard, poll results, the photo wall and "next in Room 2" on screens around the venue.
£195 +VAT a screen a dayPoster gallery
Research posters in the app with a delegate vote for the poster prize.
£295 +VAT an eventDrink and meal vouchers
Vouchers in the wallet, scanned at the bar on the bar staff's own phones. "Drinks on…" is the sponsor slot everyone sees.
£395 +VAT an eventLead capture
Stand staff scan the app or the badge with their own phones; online visits land in the same list.
£195 +VAT an exhibitorAnother venue or floor
Another venue map from CAD, or traced from a PDF. Repeat venues are kept and cost nothing.
£395 +VAT; £595 from a PDF; £195 a floorHosted buyer programme
Buyers matched to suppliers and a timetable of meetings built for them before they arrive.
From £2,500 +VATHow we priced it (November 2026). Event apps you build yourself are published at $1,500 to $4,000 for a 300 to 500 person conference: EventMobi from $3,000 an event, Guidebook from $3,750. UK suppliers who build it for you charge by the head: CrowdComms publishes £25 a user, about £7,500 for 300 delegates. Ours is built for you, by the crew running the show, at the self-build price.
It shares the delegate record with the rest of the event
Registration and ticketing
Ticket types, approvals, group bookings, payments straight to your account.
Check-in and badges
Wallet passes, phone and kiosk check-in, badges printed on arrival.
Q&A, polls and word clouds
Moderated, from the room and online, on the big screen when you say.
Virtual and hybrid expo
Exhibitor booths online and badge scanning in the hall, one lead list per exhibitor.
Analytics and reports
Live dashboard, attendance curve, CRM sync, the report next morning.