A virtual conference is a broadcast schedule wearing an agenda. Every session is its own show with its own speakers, graphics and interaction — and the audience expects all of them to start on time and look the same. We've produced virtual conferences for retailers, charities, membership bodies and agencies since 2020, and the method hasn't changed: plan like a broadcaster, crew like a broadcaster, rehearse like a broadcaster.
Speakers join on managed broadcast links, not consumer video calls, and every one is tested on their real kit in advance. Sessions run from our cloud galleries, so parallel tracks are additional machines rather than additional vans. The platform — yours, a third party's, or one we build — receives a produced feed with graphics, name straps and polls already in the picture.
What a VSE virtual conference includes
Production design & run orders
A minute-by-minute run order per track, graphics package in your brand, and a technical plan signed off with your platform.
Speaker management
One-to-one technical checks for every remote speaker, kit briefs, a green-room host on the day and dial-in fallbacks.
Cloud gallery production
vMix galleries on AWS per track, vision mixing, graphics, playback and redundant encoding — operated by our engineers.
Platform & interaction
Registration, agenda, moderated Q&A, polls displayed into the show, breakouts — on your platform or ours.
Rehearsals
A tech run and a dress rehearsal with failure drills before every conference. Non-negotiable.
On-demand & reporting
Same-day session edits, chaptered on-demand, highlight reel and a post-event report against agreed metrics.
Guides for this kind of event
How to plan a virtual event: the production guide
The practical checklist we run on every show — written for the person whose name is on the invite.
Choosing a virtual event platform: what actually matters
Twelve features worth paying for, the ones that are marketing fluff — and when you don't need a platform at all.
Remote speakers: the ten-minute brief that saves the show
Your remote presenter is a one-person outside broadcast unit who has never done this before. Here's how to set them up to succeed.
Metrics that matter: reading the numbers honestly
Every platform gives you a dashboard. Most of it is noise. The handful of numbers that describe whether your event worked, how they're defined, and how to read them.
Virtual conference questions
How much does a virtual conference cost?
A single-track, one-day virtual conference with a platform, remote speakers and full production typically runs £5,000–£12,000+VAT; multi-track and multi-day events scale from there. Our cost guide and budget estimator give a tailored range.
Can we use our own platform?
Yes. We deliver a produced broadcast feed into any platform that accepts RTMP or SRT, and we manage the interaction layer on it alongside your team.
How many parallel tracks can you run?
Each track is a cloud gallery with its own operator. We have run five simultaneous tracks; more is a matter of crew and planning, not technology.
What happens if a speaker's connection fails?
Every speaker has a tested fallback — a dial-in number at minimum, and for keynotes a pre-recorded insurance version — and the run order says what happens next.