Hybrid event technical checklist

For production managers, technical directors and agency producers running a conference, town hall or awards with a room audience and an online one. Work down it at the production meeting at eight weeks, then pick it up again at each stage of the timeline.

What it catches

• The three-suppliers problem: venue AV, streaming crew and platform team each assuming another owns the gap between room and screen.
• A slide feed that is a camera pointed at a projector.
• Remote speakers who have never heard the room, or a room that cannot hear them.
• A backup path that nobody has tested in the building.
• Recordings that exist on one drive only.

How to adapt it

The eight-week sections assume a multi-room or multi-camera show. For a single-room event with a vMix operator and one speaker at a time, merge the two early sections and drop the line items you have already answered. Put a name against every line at the production meeting. A line with no name next to it is the one that fails. Keep the same list for the next event, and amend it after the post-event review.

It follows our hybrid event guide, so the terms match.