Template 01
Live event run order
The layout we use in the gallery. Download it as a CSV (opens in Excel or Google Sheets), then read how to write one properly.
| # | Time | Dur | Item | Source | Audio | Graphics | On | Notes |
|---|---|---|---|---|---|---|---|---|
| 1 | 08:00 | 60 | Crew call, tech run | All | All routes | Load pack | Crew | Test stream to private |
| 2 | 09:30 | 30 | Holding loop live, line checks | Holding | Music bed | Countdown | Remote speakers | Green room |
| 3 | 10:00 | 0:10 | Opening sting | Playback | Embedded | Sting | — | Mics down |
| 4 | 10:00 | 3 | Welcome | Cam 1 | Lav 1 | LT: Host | Host | Address lens |
| 5 | 10:03 | 20 | CEO keynote | Cam 2 / slides | Lav 2 | LT: CEO, slides | CEO | Prompter · FIXED |
| 6 | 10:23 | 2 | Poll 1 launch | Cam 1 | Lav 1 | Poll overlay | Host | 90s window |
| 7 | 10:25 | 15 | Remote panel | Call 1–3 | Callers, mix-minus | LTs ×3 | Panel | Flexible −5 |
| 8 | 10:40 | 10 | Q&A | Cam 1 + Q graphic | Lav 1 | Question straps | Host, moderator | Buffer |
| 9 | 10:50 | 1 | Close & next steps | Cam 1 | Lav 1 | Closing slide | Host | — |
| 10 | 10:51 | — | Stream stop, save recordings | — | — | — | Crew | Confirm ISO saved |
Template 02
Technical specification for venues and suppliers
Send this to the venue and any AV supplier eight weeks out. If every line has an answer, show day is calm.
Connectivity
- Wired Ethernet at gallery position; sustained upload ___ Mbps (tested date ___)
- Dedicated VLAN / separate from guest Wi-Fi: Y / N
- Outbound ports open: 1935 (RTMP), 443, SRT/UDP range ___
- Bonded cellular tested in room: Y / N — signal ___
Audio
- Audio split: per-mic / clean mix — connector ___ — pre/post fader
- Stream mix engineer position and desk
- Mix-minus returns for remote contributors: ___
- Radio mic frequencies and battery plan
Vision
- Cameras (number, positions, manned/robotic) ___
- Clean slide feed to gallery: source ___
- Room screen feeds vs stream programme: separate? Y / N
- LED / screen refresh rate and brightness for camera ___
Power & space
- Gallery position (m²), power circuits, UPS on critical kit
- Cable routes and load-in times
People
- Single technical point of contact: ___
- Venue AV lead: ___ · Platform lead: ___ · Streaming lead: ___
- Rehearsal window: ___
Template 03
Post-event report structure
The one-page-then-evidence structure from our report guide, with the metrics table pre-built.
Page 1 — Summary
Objective · Result vs target · What worked (3) · What didn't (3) · Recommendation and decisions needed
Results against targets
| Metric | Target | Actual | Last event |
|---|---|---|---|
| Registered / attended / rate | |||
| Peak concurrent | |||
| Average watch time | |||
| Completion % | |||
| Questions per 100 attendees | |||
| Poll response rate | |||
| On-demand views (30 days) | |||
| Outcome metric (leads / pulse / completions) |
Attendance curve
Concurrent viewers over time, annotated with the run order.