How to plan a virtual event: the production guide
The practical checklist we run on every show. Written for the person whose name is on the invite.
How to write a run order the gallery can actually use
The single document that turns a nervous event into a calm one, and why most organisers write it wrong.
Remote speakers: the ten-minute brief that saves the show
Your remote presenter is a one-person outside broadcast unit who has never done this before. Here's how to set them up to succeed.
Rehearsals: test the show, then break it on purpose
What a proper technical rehearsal covers, how long it takes, and the failure drills most events skip.
Redundancy: plan for the failure you'll actually get
Everything that has gone wrong on our shows, ranked by how often, with the fix for each.
Accessibility: baseline, not bonus
Captions, BSL, audio description and accessible platforms: what good looks like, what it costs and how to build it into the production.
What does live streaming an event actually cost?
Honest UK numbers and what drives them, so you can budget before you ask anyone for a quote.
Streaming infrastructure
Connectivity, encoders, cloud production, remote contribution, audio and delivery.
03Sets, studios & on-screen look
Set building, backdrops, lighting, graphics and presenting to camera.
04Live production
Gallery roles, comms, live interaction, hybrid delivery and recovery playbooks.
05Platforms & registration
Platform comparison, feature checklists, registration, data and engagement.
06Analytics, ROI & after the show
Metrics, ROI, on-demand and repurposing, post-event reporting.