For production managers, speaker wranglers and agency producers who collect technical details from speakers for a conference, awards show or hybrid event. Send it when the speaker is confirmed, with a return date that leaves time to chase.
What it catches
- Slides built in 4:3 for a 16:9 screen, or the other way round.
- Embedded video with sound that needs a separate audio feed.
- Fonts that change when the file moves to the show machine.
- A lavalier mic that clashes with earrings, a beard or a heavy jacket.
- A speaker who needs step-free access, a seat or a stool and has not been asked.
- Missing consent to record and stream.
How to adapt it
Cut any question that does not apply, such as the clicker question for a fireside chat. Add the event name and the deadlines in the header. Send it as a Word document or paste the questions into an online form, whichever the speaker will actually return. Chase non-responders a week before the deadline, and ring the ones that go quiet. File the answers beside the run order and pass the access and microphone answers to the floor manager and sound engineer. Have your legal team approve the consent wording for your organisation.
Get the Word file
The preview is free to look at and print. For the clean file, put your email in and we'll send a download link straight away.
Open the watermarked preview (PDF)Rather we did the paperwork?
Send the client brief and floorplan to Production Office and get back the kit list, signal flow, crew plan and schedule, checked by a broadcast engineer, with nothing of ours on it.